Basics of Records Management and Archives

Date, Location

Wed, 11/10/2010 - 9:00am - 4:00pm

Oregon State Archives Large Conference Room
800 Summer St. NE
Salem, OR 97301

About the Event

To: City Recorders, County Clerks, Special District Employees, School District / ESD Staff, Local Historical Society and Museum Employees, Public and Private Library Employees, or other interested persons

From: Dan Cantrall, Archives Division, State Historical Records Advisory Board Deputy Coordinator

Date: July 28, 2010 (Updated 10/6/2010)

Re: Basics of Records Management and Archives Workshops

The State Historical Records Advisory Board (SHRAB), headed by the Oregon Secretary of State, Archives Division, received a Federal Grant to present "Basics of Records Management" and "Basics of Archives" Workshops. The workshops will be presented by Archives Division staff member Dan Cantrall, CRM. Other presenters from the Archives Division, the SHRAB, and the Oregon Association of Municipal Recorders may assist in the presentations at selected workshops. These workshops are open to all city, county and special district employees, library employees, local historical society employees and interested members of the general public. There is no cost to attend, and the workshops will be presented from 9 AM to 4:00 PM, with one hour allowed for lunch. We will cover Records Management topics in the AM session and Archives topics in the PM session. Attendees are invited to come to either session, or to attend both sessions.

The "Basics of Records Management" session is an overview of best practices in records management. The focus will be on covering topics of interest to public governmental agencies. However, private agencies and individuals may also attend and may find the material useful because there is a strong intersection of records management procedure and practice between public and private entities.

Topics include:
Records Management Background
Legal Framework in General - Compliance and Regulations
Oregon-Specific Records Management Requirements
Records Storage Issues
Electronic Records - Special Considerations
Establishing an Essential Records Program / Records Disaster Recovery Highlights
Promoting your Records Management Program
Summary: Utilize the principles of GARP®

The "Basics of Archives" session is an abbreviated version of the well-attended course we presented in 2007. This session focuses on best practices in setting up and maintaining institutional archives.

Topics include:
Introduction to Archives and Archivists
What Do You Collect and How You Collect It
Processing
Access and Outreach

Willamette Valley Workshop Dates and Locations:
(All workshops are 9AM to 4PM, with one hour for lunch on your own)

November 10, 2010
Oregon State Archives
Large Conference Room
800 Summer St. NE
Salem, OR 97310
Location Information: lhttp://arcweb.sos.state.or.us/tour/lobbymap.html

November 16, 2010
Oregon State Archives
Large Conference Room
800 Summer St. NE
Salem, OR 97310
Location Information: http://arcweb.sos.state.or.us/tour/lobbymap.html

November 18, 2010
Wilsonville Public Library
8200 SW Wilsonville Road
Wilsonville, OR 97070
Location information: http://www.wilsonville.lib.or.us/Index.aspx?page=9

November 22, 2010
Oregon State Archives
Large Conference Room
800 Summer St. NE
Salem, OR 97310
Location Information: http://arcweb.sos.state.or.us/tour/lobbymap.html

November 23, 2010
Wilsonville Public Library
8200 SW Wilsonville Road
Wilsonville, OR 97070
Location information: http://www.wilsonville.lib.or.us/Index.aspx?page=9

November 30, 2010
Country Inn & Suites
7025 NE Alderwood Rd
Portland, OR. 97218
Location information: http://www.countryinns.com/portlandor_arpt (Near PDX)

December 2, 2010
Fern Ridge Public Library
88026 Territorial Road
Veneta, OR 97487
Location information: http://www.fernridgelibrary.org/

We hope to see you there!

More information is available about the Oregon State Historical Records Advisory Board.

Presented by: Dan Cantrall

The workshops will be presented by Archives Division staff member Dan Cantrall, CRM. Other presenters from the Archives Division, the SHRAB, and the Oregon Association of Municipal Recorders may assist in the presentations at selected workshops.

Cost: FREE

To Register:

If you are interested in attending please notify Dan Cantrall by email at daniel.e.cantrall@state.or.us and specify which workshop you will be attending. He will reply with a confirmation. We want to have sufficient workshop materials on hand to accommodate all participants.

These workshops are open to all city, county and special district employees, library employees, local historical society employees and interested members of the general public. There is no cost to attend, and the workshops will be presented from 9 AM to 4:00 PM, with one hour allowed for lunch. We will cover Records Management topics in the AM session and Archives topics in the PM session. Attendees are invited to come to either session, or to attend both sessions.